Frequently Asked Questions - Functions

Customer Service
Who is the function coordinator and what are her normal office hours?
Will Southers Marsh help me plan my event?

Your Event
When can I get in to set up the room?
What is included for my event?
How long can my event last?
What days and times is Southers Marsh available?
What happens if there is inclimate weather?

The Facility
What is the capacity at Southers Marsh?
Can I just rent the space and bring my own food or beverages?
When is the deck normally enclosed?
What if I have unique ideas for my event?

Fees and Charges
What deposits are required to hold a date?
I need to cancel my event, can I get my deposit back?
Why are there minimums?
Are the prices subject to change?
What if my numbers change?
Why is there a cake service fee?
Why is there a pricing difference between weddings and other functions?

Customer Service

Who is the function coordinator and what are her normal office hours?
Our function coordinator is Laura Stearns Flynn. Laura knows our entire operation from top to bottom, being a member of the Stearns family, and holds the distinction of being the first person to ever get married at Southers Marsh. She available by email at weddings@southersmarsh.com and is also available by appointment at your convenience. If you need to talk to someone immediately, please call 508-830-3535 and ask for Sarah Bramhall or Will Stearns.

Will Southers Marsh help me plan my event?
We will do everything we can to help make sure your event goes off exactly how you envision it. Laura and Owner-General Manager Will Stearns will be happy to assist you in determining your menu, event timetable, floor plan, vendor choices, and more.

Your Event

When can I get in to set up?
Unfortunately, there is no absolute guideline on when the facility will be available for you to set up. There are a variety of factors involved including our schedule before your event and what part of our facility you will be using. We will make sure that there is enough time for everything to be arranged to specifications, and Laura will be able to determine more precisely when the room will be available based on previous experience.

What is included for my event?
Standard room set-up and takedown, flexible layout of your choosing, large on-site parking area, proficient and hospitable wait staff, experienced bartenders, sixty-inch round wooden tables seating 8 people, linen tablecloths and napkins in your choice of colors (some colors may be an additional charge), wooden dining chairs in the clubhouse, white vinyl chairs in the tent, all tableware and glassware, use of our sound system, and hurricane or votive candle centerpieces. Please be aware that some pictures may include optional items that are available at additional cost or from outside vendors.

How long can my event last?
Your event may last up to five hours. (Business meetings and seminars may last longer.) All events must conclude by midnight. The bar will be open for a maximum of 4 1/2 hours.

What days and times is Southers Marsh available?
In general, from May through mid-October, Friday nights are reserved for golf tournaments and Saturday nights are reserved for weddings and large functions. Please see our function minimums below. Southers Marsh is closed for functions on Easter, Thanksgiving, Christmas Eve, and Christmas. For Saturday events in May through September, we request that they start at 4 PM or later.

What happens if there is inclimate weather?
In the case of bad weather, we can move the outdoor portions of your event inside or make other arrangements. In extreme situations, Southers Marsh reserves the right not to put up or allow use of the tent if it will be unsafe or potentially damaging to do so.

The Facility

What is the capacity at Southers Marsh?
The dining room has a capacity of 112 guests seated for dinner or approximately 90 with space for a dance floor. The farmer's porch can seat an additional 48 guests. The tent can accommodate up to 175 guests with space for a dance floor and band.

Can I rent the space and bring my own food or beverages?
Our room is not available for rent without using our in-house food services. All alcohol must be supplied by Southers Marsh Golf Club, as licensee in accordance with Massachusetts State Liquor Regulations.

When is the farmer's porch normally enclosed?
The deck is normally enclosed from November 1-April 30. It is a very time consuming process to put the enclosure up, so we try to take it down and put it up only once every year.

What if I have unique ideas for my event?
By all means, we encourage our guests to come up with innovative ways to set their events apart. Please feel free to ask us if your ideas are feasible, or if we can think of any alternatives or other interesting ideas we have seen in the past.

Fees and Charges

What deposits are required to hold a date?
For non-wedding events, a non-refundable deposit of $250 is required to hold a date. An additional non-refundable deposit of 50% of the total estimated bill is due 3 months prior to the event. For weddings, please see our Wedding Frequently Asked Questions.

I need to cancel my event, can I get my deposit back?
Because of the nature of the event business, and the fact that the vast majority of events need to be booked well in advance and require a lot of work prior to the event, all deposits are non-refundable. Event vendors need assurances that planned events are actually held, and using non-refundable deposits is our only way to protect ourselves.

Why are there minimums?
At Southers Marsh, we only have one function room. Consequently, for every event we host, we need to bring in a certain minimum level of staff specifically for your event, whether it is 10 guests or 175. We cannot be competitive with our prices when we need to bring in a chef, dishwasher, bartender, and waitstaff, plus set up and clean up the room for a small number of guests. Facilities that are already staffed for a la carte dining can offer much better pricing since much of the staff and preparation are already in place.

Day of the Week
May-October
November-April
Monday-Thursday
$2,000
$2,000
Friday or Sunday
$3,000
$2,000
Saturday or Holidays
$4,000
$2,000

Are the prices subject to change?
Although we have never done so, we reserve the right to change our prices without notice. Food costs, especially beef and seafood, can be extremely volatile and out of our control, and if need be, we may need to adjust our prices accordingly.

What if my numbers change?
If your numbers change, especially within 2 weeks of your event, please let us know as soon as possible. If we have not ordered the food yet or if it is a small change, we can most likely accommodate you. All minimums will remain in force, and once we order the food, you will be held to the number that you have specified.

Why is there a cake service fee?
There is a cake service fee because we need to supply dishes, silverware, and extra time for waitstaff and dishwashers.

Why is there a pricing difference between weddings and other functions?
There is a difference between weddings and other functions because of the amount of work it takes to put on a wedding both before and during the day of the event versus a business or social gathering. While a normal event may require one or two meetings to set up, a wedding can require 5 times that number. The day of the event, weddings require extra fixtures, such as place card, cake, and gift tables and linens, and extra staff to attend to the wedding party and ensure the timetable for the night goes smoothly. There is a big and important differences between weddings and other events.